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Microsoft Word is an important tool for many MacBook owners, whether they are students, businesspeople, or writers.
As with any powerful piece of software, there is a lot to learn about the program and ways to make it work for you.
In case you have not bothered learning to use the app because it is part of the Microsoft package rather than something developed by Apple, it makes sense not to be familiar with the tool.
Here are 11 useful tips for Mac owners wanting to get the most out of MS Word.
Table of Contents
Use Text to Speech:
The built-in text-to-speech feature in Microsoft Word can be used to read back your writing and help you spot mistakes you may have missed.
It can also come in handy when you don’t feel like scrolling through long documents but still want to take in all the information quickly.
Make Use of Document Templates:
If you’re tasked with creating a document such as a resume or business letter, Microsoft Word provides templates that can save you time and make sure the formatting of your document looks professional.
Add Visual Interest:
Microsoft Word offers tools such as SmartArt and Clip Art that allow users to add visual interest to their documents without needing specialized graphic design skills or software.
Having said that, it does not mean that you cannot look for visual help via software. For example, you can learn how to add fonts to Word Mac with tools like Glyph Mini or Typeface. Custom fonts offer that extra bit of variety in terms of visuals.
Avoid Manual Formatting:
To keep from wasting time manually making adjustments every instance you type something new into a document, use the Style Inspector feature, which allows users to set one style for different types of text (e.g., headings, body paragraphs).
Learn Shortcuts:
Instead of fumbling through menus each time you need a certain function, learn some helpful keyboard shortcuts to let one access parts more quickly (e.g., cmd+B=bold).
Reuse Text Snippets:
Create small blocks of text that contain frequently used phrases or words and save them using auto text, so they’re available whenever needed without having to retype everything again each time they’re required (e.g., addresses).
Access Online Resources:
Utilize Microsoft’s online resources, including web articles and tutorials on how to use their software most effectively; this way, you won’t miss out on any new updates or features added since your purchase date.
Leverage AutoCorrect/AutoFormat Tools:
These pre-programmed tools automatically detect common typos and grammar mistakes while also adjusting formatting accordingly based on what type of content is being typed in (e.g., title vs. body text).
The feature will help ensure consistency throughout your document as well as accuracy when it comes to spelling/grammar mistakes being corrected before anyone else has a chance to see them.
Create Customized Tables & Charts:
Instead of relying solely on pre-made charts and tables, use Microsoft Word tools such as Quick Tables, which let you create customized tables with ease.
Tablets and charts make it easier to create both visually appealing & tailored content within the files quickly without having experience coding complex spreadsheet formulas beforehand.
Take Advantage Of Track Changes Functionality:
The track changes functionality makes it possible to easily compare different versions of their documents side by side while also allowing them to keep up with collaborators who are working on the same project at different times.
You will find it much easier to collaborate and work on the tool with the help of change tracking. Particularly if you make a lot of edits in the documents and need to pay attention to what was changed.
Selective Printing For Documents With Multiple Pages:
When working with documents containing multiple pages, using selective printing allows to print only certain sections instead of having an entire file printed out – this not only saves paper but also prevents unnecessary ink usage if only particular parts need reviewing rather than the entire doc at once.
Conclusion
MacBook owners should make sure they take advantage of all these great tips when working with Microsoft Word – it will save them precious hours wasted manually formatting pieces & customizing content for various projects – plus, it’ll help improve accuracy & consistency throughout too.
